Filling in Your personal information

We have included the most commonly used data fields identified through our research. Some are obvious and need no further explanation (such as first and last names) but there are some others we have included that are worthy of further clarification.  Of course, you do not have to fill in any of them but if you want to here is what we suggest:

Personal tab


  • Middle name - you can add as many middle names (or simply initials) as you like. Sometimes this will be useful when confirming your identity with financial institutions for example.
  • Suffix - if you have professional or academic qualifications (letters after your name) then this is the place to include them
  • Nickname - you may wish to use this if you are commonly known by an abbreviation or a different name to your given name, such as Andy instead of Andrew

Driving License

  • Groups - some people have licenses that cover them for separate categories of vehicles such as motorbikes, Public Service Vehicles (PSV) or Heavy Good Vehicles (HGV). These licenses have separate expiry dates and can be listed in here.


  • Most of the data to be stored here is printed in your passport.  In addition you can add an Expiry Alert so you will get a reminder that your passport is nearing its expiry date.

Home tab


  • Street - under the ‘Home’ tab we recommend you use this for all address information that goes before your post town/city. This could be house name/number and street name but may also include address elements such as a flat number within a separately numbered property as well as a village or a suburb name.
  • Date from and Date to - if you wish you can fill in here dates relevant to your involvement in this address.  It might be the dates you paid rent on it, owned it or the dates you lived there (or both).
  • Habitable rooms - this field gives you an opportunity to record the number of rooms you have available to live in which is requested in the National Census and may be useful if you connect with insurance companies or local planning organisations. As with everything in your PDS it is entirely up to you how you use this and which rooms you count as ‘habitable’ but we recommend you follow National Statistics guidelines as follows:
  • Habitable rooms include kitchens,whether eaten in or not, but exclude rooms used solely for business purposes, those not usable throughout the year (e.g. conservatories), and those not normally used for living purposes such as toilets, cloakrooms, store rooms, pantries, cellars and garages.